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Booking request

First name:
Last name:
Hire Date and time. Use buttons or enter dd/mm/yy hh:mm
Until use button or enter hh:mm
Purpose:
Venue Required:
AV Equipment (Oak Room only)
Are you selling tickets or alcohol?
Postcode:
 
line one:
line two:
line three:
line four:
Phone Number:
Email :
Parishioners benefit from reduced rates for events for events
booked hosted by themselves
If you fit into this category please check the box

STANDARD CONDITIONS OF HIRE please read and check box at end

The MANAGEMENT COMMITTEE

The management of the Hall, including use and hire, shall be controlled by the Management Committee whose decision on all matters shall be final.

The Management Committee or its representatives shall have the right to be on the premises during any function, public or private.

  1. THE HIRER will, during the period of the hiring, be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car-parking arrangements, so as to avoid obstruction of the highway.
  2. THE HIRER will be responsible for the adult supervision of Parties or Events arranged exclusively for young people under 18 years of age and must remain in the Hall during the period of the booking.
  3. THE HIRER shall not use the premises for any purpose other than that described in the Hiring Agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way, nor do anything or bring onto the premises anything which may endanger the same or any insurance policies in respect thereof nor allow the consumption of liquor thereon without the permission of the Committee. Permission for the consumption of alcohol will not be granted for Parties or Events arranged exclusively for young people under 18 years of age.
  4. THE HIRER shall be responsible for obtaining such licences as may be needed whether for the sale or supply of intoxicating liquor or from the Performing Rights Society or otherwise and for the observance of the same.
  5. THE HIRER shall comply with all conditions and regulations made in respect of the Fire Authority, Local Authority, the Local Magistrates Court or otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays.
  6. THE HIRER shall indemnify the Committee for the cost of repair or any damage done to any part of the property including curtilage thereof or the contents of the buildings which may occur during the period of the hiring as a result of the hiring.
  7. AN INDEMNITY DEPOSIT will be required to be paid by the Hirer to the Committee who will repay such deposit to the Hirer less the cost of rectifying any damage caused to the premises and/or contents thereof during the period of the hiring as a result of the hiring. The Hirer will still be liable for the full cost of any damage caused, if the cost of the rectification exceeds the indemnity deposit paid.
  8. IF THE HIRER wishes to cancel the booking before the date of the event and the Committee is unable to conclude a replacement booking, the question of payment or repayment of the full fee shall be at the discretion of the Committee.
  9. AT THE END of the hiring, the Hirer shall be responsible for switching off all lights and leaving the premises and surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents, temporarily removed from their usual positions, properly replaced, and any materials or equipment brought into the Hall removed otherwise the Committee shall be at liberty to make an additional charge
  10. THE COMMITTEE RESERVES the right to cancel this hiring in the event of the Hall being required for use as a Polling Station for a Parliamentary or Local Government election or by-election, in which case the Hirer shall be entitled to a full refund of any deposit already paid.
  11. IN THE EVENT of the Hall or any part thereof being rendered unfit for the use for which it has been hired the Committee shall not be liable to the Hirer for any resulting loss or damage whatsoever.
  12. The HIRER will ensure that unsupervised children under the age of 10 are not allowed in the kitchen.
I confirm I have read and agree to the standard hire conditions

Fields in red must be completed

If we accept your booking it will appear on the Hall diary. Sending this form confirms that you have read and agreed to the Health and Safety Notices

You are required to clean the hall after use. This includes sweeping the floors and washing up all crockery and cutlery used. You need to allow time for this, and for setting up the hall, in your booking

Note that the Hall has a different policy regarding regular bookers and those who book a one off event. Our regular bookers frequently book back to back with no clear up or set up time. One person sets up while the other is clearing up and the amount of clearing or setting up is minimal. If you wish to book after a regular booking I will generally leave a gap of 15 minutes to ensure the other has finished and there are no issues.

If you have a request not covered by this form (eg you want a regular slot or have difficulty with the form) please send me an Email by following This Link If you had a problem with the form please let me know.

Paying for your hire I will send you a PayPal invoice for the hire. All evening and some day hires will require an indemnity deposit. This will be a separate PayPal invoice that I will reimburse after your hire if you have left the hall i a reasonable state, not caused any damage and not used the hall beyond the agreed times./p>